Steven Rental Works · Rental planning guide · September 28, 2026
Begin at the event entrance
Think through the journey a guest makes from arrival to the activity area and then to the restroom. A compliant unit at the end of an unusable route does not solve the accessibility problem.
Specify the actual model
“Large,” “wheelchair-accessible” and “ADA-compliant” are not identical labels. Ask for the model, configuration and manufacturer documentation. For example, Satellite lists different compliance treatment for the Freedom’s tank configurations.
Review each restroom cluster
The ADA Standards address portable single-user clusters in section 213.2, Exception 3. Applying the five-percent calculation and rounding up gives 1 accessible unit for 10 units in one cluster and 2 for 21 units. Discuss each separate cluster rather than combining distant groups into one total.
Protect the entrance and approach
Check the surface, changes in level, maneuvering space and door operation. Keep queues, bins, cables and temporary barriers away from the approach. An accessible route must remain usable throughout the event, including after vendors arrive.
Use the Arvada permit process early
The City of Arvada directs event organizers to accessibility guidance as part of special-event planning. Confirm the site layout, approvals and any additional requirements with the venue and relevant authority before finalizing equipment positions.
Ask for a complete rental plan
When requesting equipment, provide the number of clusters, total units, event duration and route conditions. Discuss handwashing access and servicing too. Read our accessible unit specifications to compare the available reference models.
Sources: U.S. Access Board ADA Standards; Arvada special-event FAQ. Regulatory guidance checked September 28, 2026.